DATA PROTECTION POLICY

The Symotion data protection policy applies to the websites for which we are responsible. Symotion websites may contain links to other companies that are beyond the scope of our data protection policy. The protection of personal data is a top priority for Symotion. We therefore wish to inform you here about how we protect your privacy when you provide us with your personal data. Personal data is all information that relates to an identified or identifiable natural person (data subject), such as name, address, contact data, user ID, IP address, photo and video recordings, location data, etc.


If personal data is stored and used for the proper performance of our services as well as for statistical purposes, this is done in accordance with the provisions of the General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG) and the Telemedia Act (TMG).

The following explains the extent and purposes for which user data is collected, stored and used on the Symotion website.

 

Server log files

 

For security and technical reasons, we automatically process information on our systems that your browser transmits to us when you visit our website.


The provider of the website automatically collects and stores information in server log files, which your browser automatically transmits to us.


This information is:


•    Browser type and browser version
•    Operating system used
•    Referrer URL (the website that referred you to our website)
•    Host name and full IP address of the accessing computer
•    Date and time of the server request
•    The URL called up on our systems (website)


This data is not merged with other data sources and we do not carry out any personalized statistical analysis on the basis of this data. Data processing is based on Art. 6 (1) (b) GDPR, which permits data to be processed in order to fulfill a contract or pre-contractual measures.

If we require data we can use to identify you personally (personal data) or to contact you, you will always be asked explicitly. The data is used to perform a desired transaction. This may involve, for example, a subscription to a newsletter or a company magazine.

 

Use and disclosure of your personal data

 

Personal data that you enter on the Symotion website or that you communicate to us in any other way will be collected, processed and stored for correspondence with you and for the purposes for which you have made the data available to us. This data will not be disclosed without your consent, unless this is expressly provided for otherwise in the statutory data protection provisions.


If required, we will also disclose information to companies, service providers or other third parties associated with Symotion GmbH. This may be necessary to provide a service or transaction you have requested, such as for order processing, event registration or for customer service purposes. When disclosing personal data to third parties, we limit disclosure to only the information that is necessary to perform of our respective services. The respective third party provider may only use this personal data to provide the requested service or to perform the necessary transaction on our behalf. The service provider is thereby required by us to agree in writing to comply with the data protection laws, usually through a contract for order processing.


Your personal data collected by us will never be passed on, sold or otherwise made available by us to third parties for external marketing purposes.


By sending an e-mail to Symotion GmbH data.protection@symrise.com you can view or change your stored data or revoke your consent to the use of your data at any time. If you revoke your consent to the use of your data, we can unfortunately no longer provide you with services for which we require your personal data.

 

Contact form

 

Data transmitted via the contact form, including your contact data, will be stored for the processing of your specific query. This data will not be disclosed without your consent.


The data entered in the contact form will be processed in order to handle your request (Art. 6 [1] [b] GDPR). It is possible at any time to revoke consent you have previously granted. To revoke consent, an informal message by e-mail to data.protection@symrise.com. is sufficient. The legality of the data processing procedures carried out up to the revocation remains unaffected by the revocation.


Data transmitted via the contact form will remain with us until you request erasure, until you revoke your consent to storage or until there is no longer any need for data storage. Mandatory statutory provisions – in particular, retention periods – remain unaffected.

 

Cookies

 

Our website uses cookies in multiple places. Cookies are small text files that your web browser stores on your device. Cookies help us make our website more user-friendly, effective and secure.


Some of the cookies we use are known as “session cookies.” Session cookies are automatically deleted when you end your browser session. However, cookies with a longer storage period are also sometimes used. Such cookies help us recognize you when you return to our website.


You can use a modern web browser to monitor, restrict or prevent the setting of cookies. Many web browsers can be configured to automatically delete cookies when the program is closed. Deactivating cookies may result in limited functionality of our website.


The setting of cookies necessary to carry out electronic communication processes or to provide certain functions desired by you (e.g. shopping cart), takes place on the basis of Art. 6 (1) (f) GDPR. As the operator of this website, we have a legitimate interest in the storage of cookies to allow us to provide our services free of disruptions or technical errors. If other cookies are set (e.g. for analysis functions), these are addressed separately in this data protection policy.


We do not store any information in the local shared objects (LSO) area of your computer, e.g. we do not use Flash cookies. However, other services we may link to may use this function for their own purposes.

 

Google Analytics

 

This website uses functions of the web analysis service Google Analytics. The provider is Google Inc. 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. Google Analytics also uses cookies. The information generated by the cookie about your use of this website is usually transferred to a Google server in the United States and stored there.


However, if IP anonymization is activated on this website, Google will first shorten your IP address within European Union member states or in other countries party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the US and then shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website and Internet use. The IP address transmitted by your browser within the framework of Google Analytics is not merged with other Google data.


The legal basis for the use of Google Analytics is Art. 6 (1) (f) GDPR.


You may refuse the use of cookies by selecting the appropriate settings on your browser. Please note, however, that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data that is generated by the cookie and that relates to your use of the website (including your IP address) and prevent Google from processing this data by downloading and installing the browser plug-in at the following link: tools.google.com/dlpage/gaoptout

You can also prevent collection by Google Analytics by clicking on the following link. An opt-out cookie will be set to prevent future collection of your data when you visit this website:

For more information on terms of use and privacy, please visit

www.google.com/analytics/terms/de.html or www.google.de/intl/de/policies/.

Please note that Google Analytics has been extended on this website with the Code “anonymizeIp” in order to guarantee anonymous collection of IP addresses (IP masking). IP addresses are only processed further in shortened form to prevent them from being linked directly to an individual.

 

Data included in an application

 

Your personal data, which you provide to us in your application and/or registration on the applicant portal, will be used for correspondence with you and will be collected, processed and stored exclusively in the course of and for the purposes of our personnel selection procedures.

You may request erasure of your data by sending an e-mail to data.protection(at)symrise.com or to your known contact at Tesium. We will then arrange for your data to be erased in compliance with legal requirements.

You can find more information on the processing of your personal data during the application process here.

 

Using Google Tag Manager

 

This website uses Google Tag Manager, which can be used via an interface to manage the website tags of applications such as Google Analytics. The Google Tag Manager tool itself (which implements and activates the tags on this page) is a cookie-free domain and does not collect any personal data. The tool triggers other tags, which in turn may collect data. Google Tag Manager does not access this data. If deactivation has been performed at the domain or cookie level, that will remain in effect for all tracking tags implemented with Google Tag Manager.

 

Security principles

 

We have taken appropriate technical and organizational measures to protect the data we store from accidental or intentional manipulation, loss, destruction or access by unauthorized persons. Our security measures are continuously improved in line with technological developments. If you wish to contact us by e-mail, please note that the confidentiality of the information transmitted is not guaranteed. The content of e-mails can be viewed by third parties.

 

SSL or TLS encryption

 

Our website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content you send to us as the site operator. This means that data you transmit via this website cannot be read by third parties. You can recognize an encrypted connection by the "https://" address line in your browser and by the lock symbol in the browser line.

 

Changes to this data protection policy

 

Occasional changes or adjustments to our data protection policy will be necessary for legal and/or organizational reasons. Please note the current version of our data protection policy, which you can access automatically by clicking on the relevant link. Changes always apply to personal data collected in the future. The protection of the data collected and stored by us prior to the change is not affected by this.

 

Right to information/rectification and erasure of personal data
Information pursuant to Articles 13 and 14 of the GDPR

 

Please do not hesitate to contact us if you have questions that this data protection policy cannot answer or if you would like further information on any point.


If you notify us that you no longer agree to the storage of your personal data or that this data has become incorrect, we will arrange for your data to be rectified, blocked or erased in accordance with the statutory provisions. Upon request, you will receive information about the personal data we have stored about you. For this purpose, please contact:
 
Symotion GmbH
Mühlenfeldstraße 1
37603 Holzminden
Deutschland
 
Telefon: +49 (0) 5531 90-0
Fax: +49 (0) 5531 90-1617
E-Mail: data.protection@symrise.com
 
Please understand that we need proof of your identity if you request information about your data stored with us.

 

Responsible bodies:

 

Webseite admin
Thomas Reich
E-Mail: thomas.reich@symotion.de
Telefon: +49 (0) 5531 901192
 
Data protection officer
Michael Skupin
E-Mail: michael.skupin@symrise.com
Telefon: +49 (0)5531 901471